PALS PLUS Information Management Committee Meeting Minutes: 2017
The Information Management Committee meeting called to order at Clifton Public Library
on Thursday, June 1, 2017 at 2:17 p.m., by Michael Drazek.
Present:
Michael Drazek _X_ Anne Schapiro _X_
Precious Mack _X_ Mary Wilson _ _
Luca Manna _X_
APPROVAL OF MINUTES: May 2, 2017
Correspondence: Anne received an email from a Clifton staffer expressing concern with opening up information to the public.
There was discussion among the committee as to what information would need to be secured.
Old Business:
The PALS Plus Information Management Committee looked over the summary of the first survey’s results to make sure there were no glaring issues or corrections needed. The committee was satisfied with the summary.
New Business:
Having established meeting dates until July 2017, the committee finalized meeting dates for the rest of 2017. Meetings will take place at the Clifton Library starting at 2:15 p.m. on the following days:
Thursday, August 3
Thursday, September 7
Thursday, October 12
Thursday, November 2
Thursday, December 7
The committee then reviewed the results of the second survey. The survey received 40 responses to three questions.
The first question asked, “What information would you expect to find in a central PALS Plus Resource?” The results were as follows:
| Resource | Positive Response | Percentage | Rank |
| Training Materials | 35 | 87.5% | 3 |
| Statistics | 34 | 85% | 4 |
| Policies (Local) | 27 | 67.5% | 7 |
| Policies (Consortium) | 38 | 95% | 1 |
| Marketing & Promotional Materials | 29 | 72.5% | 5 |
| How-to guides | 36 | 90% | 2 |
| Committee Workspace | 28 | 70% | 6 |
| Governance Documents | 27 | 67.5% | 7 |
| Documents Presenting Best Practices | 24 | 60% | 8 |
This was followed up by an open ended question asking, “What other information would you wish to find in a centralized PALS Plus resource?” These were the suggestions:
Blue Cloud report options, Staff directory and contact information, Budgets for libraries, Circulation breakdown, Highlighting changes or modifications to policies, Ability to post questions and engage in discussions, Forum space, Directories of committees, Directory of executive board, Space to post job listings, Space to offer substitute staff lists, Announcements/calendar of workshops, training or committee meetings, Closing alerts, Photo space/gallery, PR materials for PALS Plus, Historical information, Emergency Notices
The final question asked how accessible a PALS Plus information resource should be.cations and the potential ways in which a new resource could be developed to address the consortium’s needs.
At the July meeting, the committee will begin working on developing a visualization of the new PALS Plus information resource. Precious suggested creating a wireframe of the replacement resource as part of the development process.
Adjournment: Time 3:54 p.m.
Next meeting: Thursday, July 6, 2017 at 2:15 p.m. – Clifton Library
Respectfully submitted,
Michael Drazek